Balancing a logistics supply chain is no less than winning a hopeless battle nowadays. Whether the fleet is large or small, you need the right tips for fleet management.
You will get many technologies, solutions, vehicle tracking providers, and ways to improve your fleet performance and maintenance.
Understanding the organisation’s needs and the level of performance achieved is vital before diving into a solution. This knowledge would be the basis for good fleet management.
There’s more to outstanding and innovative fleet management than these wondrous benefits.
However, it is a question of moving toward productivity, efficiency in business, fuel reduction, and so on- these are what the fleet manager reaps for excellent work.
Apart from happy customers who receive the goods and services at the scheduled time, you will also feel pride in doing your job, knowing that it directly contributes to customer satisfaction.
So, in the ongoing battle of fleet management, how can you keep your fleet in top shape? The solution lies in the expert tips we will share, which will help you win this battle effectively.
Here’s Tips for Fleet Management to Improve Your Business
Consider all the tips below; you are good with effective fleet management.
Here, we have shared all the tips that everyone should follow. Many fleet managers implement them in their strategies for better performance.
Tip 1. Get a Fleet Management Program
It’s an important key that fleet managers or operators should use to grab all benefits for innovative move fleet management.
You need a well-executed fleet vehicle management plan that will serve as a major contributor to any business’s bottom line.
This program will include tracking, evaluating, and optimising every fleet element to help you get innovative move fleet management.
The elements of the fleet include:
- Buying vehicles
- Monitoring the fleet
- Managing costs
- Appointing and training drivers
- Modifying the safety set of rules
- Setting up Key Performance Indicators (KPIs)
- Preparing the team for all operation situations
- Justifying associated risks.
Tip 2. Keep All Records of Drivers
When it comes to vehicle management, then keeping all records is crucial. The fleet manager should know all the details, such as which vehicle will be handled by which driver and during which time.
Therefore, always ensure you have all the records and logs signed daily by the drivers. The log shall contain all relevant information: the driver’s name, date, number of vehicles they drive, and starting and returning times.
Remember that you need intelligent fleet management, and follow the steps accordingly.
Tip 3. Digital & Physical Record of the Vehicle
Just like it is necessary to keep a record of the drivers for good management, it is also required to maintain a physical and digital record of all vehicles.
A vehicle record that tells:
- Vehicle Condition: This will help to address all the mechanical problems.
- Mileage: The mileage details before and after the shift.
- Tyre conditions and pressure: write down daily tire and pressure conditions in a record.
- Maintenance history: Provide the date of the last tyre oil change for all vehicles in the fleet.
- Common Routes: These are the routes that usually state the movements of vehicles.
- Alternate routes: When the traffic is heavy, drivers choose which alternate route. That can avoid heavy traffic patterns.
By keeping all the above digital/physical records, it is straightforward to manage the fleet. You need to retrieve the record and then perform regular maintenance accordingly.
It’s a smart move for fleet management tips for effective return.
Tip 4. Advanced Fleet Management Software
If you have good tools, what is the need to trouble yourself? Because intelligent fleet management software will manage every fleet’s operations.
Fleet managers can easily track and maintain their fleet simply yet effectively.
You can take the help of any fleet management system, either mobile-based fleet management applications or desktop-based fleet systems.
Mobile applications are now available to manage all types of transportation.
By using the best fleet software, you can not only get complete control over almost every aspect of the fleet’s operations. But, it can also help in regulatory requirements, check out below:
- Reduce the operational costs
- Improves fleet visibility
- Improves fuel management
- Increase profitability
- Driver satisfaction
So, look for the best fleet management software that helps to convert your current fleet operating procedure to an easy one.
You will get a boost in engagement and will be able to establish a better security experience for all stakeholders.
If you are from Australia, you already know how difficult it is to manage traffic and everything. So, you must look for fleet management software in Australia.
Hence, your fleet managers will be able to perform their job perfectly and smoothly.
Fleet management software includes real-time alerts for prompt action, route optimisation plans, and timely delivery planning.
Choose suitable fleet management software to integrate into your systems and improve efficiency.
Auto fleet management can also work on a first-come, first-serve, batch-wise basis, or you can allocate the task to agents individually based on the nearest location. It depends on your choice as well.
You can also request the fleet management iPhone app, Android, and desktop. Talk to our experts if you want to know more about fleet management software.
Tip 5. Hire Expert Team
Before choosing any other tips for fleet management, you should choose your team wisely. Your driver teams should be qualified, so during hiring, consider some factors.
The applicant should have a medical card that states he is perfectly fine and fit for driving commercial vehicles.
Besides, check out these factors that play a significant role in making efficient fleet management :
- Driving license: Check their license to know whether it is valid.
- Potential: Know their physical and mental potential to operate vehicles in a safe manner
- Department of Transportation’s (DOT) medical card
- Commercial driving license (CDL) to operate truck vehicles
- Experience: Review their employment history and performance
- Screening: Check his certified pre-employment drug and alcohol screening
- Driving Record: Checkout his driving record to know more about the applicant
Try to learn everything about the applicant before hiring; consider all the above points to get your company’s best fleet management team.
Tip 6. Training Program for Heavy Truck Drivers
Even if your team is 100% qualified, you should offer them training. The additional training with instructions will help even more.
Sometimes, an experienced driver can look for training and tips. In training, brief them on driving on different types of roads, hazards of unfocused and weak driving, and first aid methods.
These extra training courses will lead to fewer incidents, lower cost of repairs incurred due to vehicle accidents, and reduced lawsuit incidences.
Brief them on everything from scratch, such as the importance of wearing seat belts and what to do in case of a road incident, a vehicle breakdown, or a crash.
Please stick to the safety rules and make it mandatory for every member. Make sure that everyone is following safety rules.
Discuss all the facts that may occur due to distracted driving and the use of mobile devices during driving.
The staff sign the safety rules to ensure their understanding of these policies. You can easily replace the simple move with innovative move fleet management.
Regular training programs are also vital to improve drivers’ performance. Fleet managers should continually update the team with the transportation industry trends and company rules or standards changes.
If you have hired less experienced employees, offer them on-road and off-road real-time training with the support of professional staff.
Tip 7. GPS Tracking Systems for Fleet Management
Use an innovative GPS to help you get real-time tracking.
Fleet operators or managers can use global positioning systems (GPS) to track the exact location of any vehicle. They are simple to install and ready to use anytime without any error.
Not just that, fleet managers or operators can also use GPS trackers for trucks and other vehicles. This GPS tracking system for fleet management will help afford better management.
Track your trucks, cars, and drivers in real-time! Using them means you don’t need to call your driver again to know where he is.
You will get all the location or task updates through a GPS tracker. This live tracking system is the best tip for fleet management.
Get a free quote today! You can ask for anything from fleet maintenance management software to live GPS tracking systems for fleet management.
Or, it is an anti-theft solution. The manager can check the location if a vehicle is missing or someone has stolen it.
Tip 8. Take Care of Your Vehicles
Everyone needs care, whether it’s a newborn baby or your vehicle. Hence, giving them the correct maintenance at the right time will help your organisation.
Check each vehicle and schedule their maintenance accordingly. Regular checkups will reduce fleet operations risks, guarantee safety, and reduce repair spending.
Keep updating your system with every vehicle maintenance detail. Also, give attention to routine maintenance for every type of vehicle.
As we know, emergency maintenance is unplanned. In this case, your preventive and routine maintenance policy will help your staff and firm.
Tip 9. Insurance Policies
You can build a simple process with the right fleet insurance policy, and managers will cover all vehicles. Choose the right coverage that is affordable for your specific fleet.
Check whether your current policy meets their insurance needs. Always write down and keep records of each insurance. Insurance policies change every year, but they depend on companies.
This registry for fleet risk management insurance also serves to claim for reducing the insurance cost.
You should have a clear-cut idea about the policy’s terms and conditions. At the same time, add more drivers to your driving team.
Check their offers occasionally; you can avail of some discounts. You can also use your intelligent fleet management software to keep all the records and remind them on time.
This policy could be the easiest for you, and you would know how to manage insurance on risks in the fleet better or arrange for programme owners to conduct special training.
You can take advantage of fleet software to establish balanced fleet management.
Consider All the Above Tips for Fleet Management
Try to follow all the vehicle fleet management best practices, & let us know if you found these tips for fleet management helpful.
Also, if you find the right fleet management software in Australia- you can trust us!
