Fleet Maintenance

Fleet Maintenance Software That Keeps Every Vehicle Earning

ManageVehicle's fleet maintenance software tracks services, pre-start checks, defects and repairs in one place. Nothing slips through because someone forgot to update the whiteboard.

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See how it works

NHVR approved EWD

ISO 9001 certified

Serving Australian fleets since 2021

The headaches we hear about most

What changes when fleet maintenance stops living on a whiteboard.

BEFORE MANAGE VEHICLE

Manual, fragmented and reactive

question

Services tracked on a whiteboard or in someone's head

Paper pre-start sheets lost in the cab

Defects reported verbally and then forgotten

Frame 187

Breakdowns that "came out of nowhere"

Digging through folders when an auditor asks

AFTER MANAGE VEHICLE

Connected, live and proactive

minutes

Reminders by km, engine hours or date for every vehicle

trail

Pre-start checks done on the driver's phone, saved instantly

reminder

Defects logged with photos and tracked until they're fixed

Overdue services flagged before they become breakdowns

speeding

Full service history per vehicle, a few clicks away

What Is Fleet Maintenance Software?

Fleet maintenance software schedules, records and tracks the servicing, inspections and repairs for every vehicle and piece of equipment in your fleet. Think of it as a vehicle maintenance management system built for the yard and the workshop.

Vehicle Usage

Kilometres, engine hours and dates.

Driver Checks

Pre-starts and defects from the driver app.

ManageVehicle

Plans services and tracks every job.

Reminders & Records

Alerts before it's due, history after it's done.

Product Experience

From the first pre-start to the signed-off repair

Set service intervals once and let reminders do the rest

No more missed services or guesswork on what's due.

Set fleet servicing intervals by kilometres, engine hours or calendar date for each vehicle or vehicle type. ManageVehicle tracks usage and reminds your team before each service falls due.

What your team can do:

Intervals by km, hours or date

Upcoming and overdue lists

Different schedules per vehicle type

Stop Asking "When Was That Last Serviced?"

The maintenance questions that usually need a phone call or a filing cabinet, answered in seconds with fleet maintenance tracking software.

When was Truck 8 last serviced?

Open its service history.

What's due this week?

Check the upcoming services list.

Did today's pre-starts get done?

See completed checks by vehicle.

Is that brake defect fixed yet?

Check the defect status.

Which vehicles are off the road?

View vehicles marked unavailable.

Maintenance records that hold up in an audit

Vehicle standards are part of your duties under Chain of Responsibility. Time-stamped checks, defects and repairs show the reasonable steps you've taken to keep vehicles safe.

Daily pre-start proof

Every check saved with the driver, vehicle and time.

Defect to repair trail

Show when a fault was reported, who fixed it and when.

Works next to your EWD

Maintenance covers the vehicle. MV Driver, our NHVR-approved EWD, covers the driver's work and rest.

Connected maintenance & fleet operations

Maintenance gets easier when it shares data with telematics, drivers, incidents and costs.

Maintenance + telematics

Service on Real Usage

Usage data can include

Odometer readings

Engine hours

Reported faults

Utilisation

Maintenance + driver app

Let Drivers Report Problems Fast

Driver reports can include

Pre-start checks

Defects with photos

Vehicle and time

Driver notes

Maintenance + incidents

Link Repairs to What Happened

A connected incident record can include

Incident report

Damage photos

Repair job

Return to service

Maintenance + costs

Know What Each Vehicle Costs to Keep

Cost records can include

Service and repair costs

Parts and invoices

Fuel spend

Cost per vehicle

Preventive vs Reactive Maintenance.

Reactive maintenance fixes things once they break. Preventive maintenance stops most of them breaking in the first place.

GPS tracking and fleet management software

Reactive Maintenance

Fix it when it fails.

Unplanned breakdowns

Towing and roadside costs

Missed jobs and late deliveries

Patchy records

Read the cost comparison

Preventive maintenance with ManageVehicle

Plan it before it fails, with maintenance management software built for fleets.

Usage-based service reminders

Daily pre-start checks

Defects tracked to repair

Complete service history

Planned workshop time

Book Your Free Demo

Used in Real Transport Operations Every Day

Real operators, real problems, and what changed once everything sat in one system.

Brandon Manion Coaches
Problem

Maintenance across the bus fleet was difficult to track, with information spread across driver checks and maintenance records.

Result

Drivers complete daily inspections, record odometer readings and report faults directly in Manage Vehicle. The maintenance team has clear, up-to-date visibility of what needs attention. Better maintenance visibility. Fewer missed issues. A fleet that stays on top of its maintenance.

G & V Logistics
Problem

Limited visibility of where loads are while in transit, and difficulty quickly accessing evidence when an incident occurs.

Result

With telematics, G & V Logistics can see where their loads are in real time and share location details with clients immediately. In the event of an incident, they can quickly access and share relevant footage with insurers or other parties.

Alpine Civil Earthmoving
Problem

Limited visibility of how equipment is being used on site, making it difficult to track operating hours and actual equipment utilisation.

Result

Telematics gives Alpine Civil clear visibility of where equipment is and how long it has been operating on site. This helps them monitor utilisation, track equipment activity and better understand how their machines are being used. Better equipment visibility. Better utilisation tracking. More control over site operations.

Veera Transport
Problem

Jobs, PODs and invoicing were previously managed in batches, with the team waiting until the end of the week to collect everything and process invoices.

Result

Jobs are now allocated, driver approval is captured, PODs are recorded, and invoices are sent to the client within 15 minutes of job completion. Faster invoicing. Faster payments. Better cash flow.

Fleet Maintenance FAQs

Ready to Run Like the Best?

Get a 30-minute walkthrough of ManageVehicle set up around your fleet. We'll show you how tracking, EWD, maintenance and risk management work together, and answer your HVNL questions on the spot.

  • Walkthrough based on your fleet size and setup
  • Your HVNL and EWD questions answered live
  • Local Australian support team

See ManageVehicle in action

Tell us a bit about your fleet and we'll be in touch within one business day.