Electronic Work Diary

NHVR-Approved Electronic Work Diary for Heavy Vehicle Drivers

MV Driver is ManageVehicle's electronic work diary, approved by the NHVR in September 2026. Drivers record work and rest on their phone, get warned before a breach and stop worrying about paper pages

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See How It Works

NHVR approved EWD

ISO 9001 certified

Serving Australian fleets since 2021

The headaches we hear about most.

What changes when the work diary moves from paper to a phone.

BEFORE MANAGE VEHICLE

Manual, fragmented and reactive

Spoiled stock and nobody can say when it happened

Counting rest breaks by hand at the end of a shift

Breaches spotted after they've happened

Messy handwriting and missing pages at a roadside check

Group (2)

Collecting paper diaries from every driver

question

Hours of paper checking before an audit

AFTER MANAGE VEHICLE

Connected, live and proactive

Work and rest totals worked out automatically

speeding

A warning before a driver runs out of hours

reminder

Clean, readable records on the driver's phone

trail

Records sent to the office automatically

minutes

Work and rest history searchable by driver and date

What Is an Electronic Work Diary?

An electronic work diary (EWD) is an NHVR-approved app that records a heavy vehicle driver's work and rest times digitally, in place of the paper written work diary.

Driver

Starts work and records rest in MV Driver.

MV Driver App

Tracks hours and warns before a breach.

ManageVehicle

Stores records for the record keeper.

Compliance Records

Ready for roadside checks and audits.

Product Experience

From the first tap of the shift to an audit-ready record

Work and rest recorded with a few taps

Simple for drivers, accurate for the business.

Drivers start work, take breaks and finish the shift in MV Driver. The app does the time maths, so there's no adding up on the back of a page.

Record Work and Rest

What your team can do:

Start and end work in the app

Record rest breaks

Automatic totals for the shift

Stop Asking "How Many Hours Has He Got Left?"

The fatigue questions your schedulers and drivers ask every shift, answered on screen.

How long can Sam drive before a break?

Check hours left in MV Driver.

Who's close to their limit today?

View drivers near their limits.

Did anyone breach last week?

Open the breach history.

Where's Raj's diary from Tuesday?

Search records by driver and date.

Can we take this extra job?

Check driver hours before assigning.

An electronic work diary that's on the NHVR's approved list

MV Driver is on the NHVR's approved EWD register (certificate MANV-2026-001). With the fatigue duty penalty now up to $26,610, accurate work and rest records matter more than ever.

NHVR approved since September 2026

MV Driver is approved as an EWD under the Heavy Vehicle National Law.

Breaches caught before they happen

Warnings help drivers stay inside their hours.

Records ready for audits

Records ready for audits Search, review and export work and rest history in minutes.

Connected EWD & Fleet Operations

Work diary records do more when they sit next to tracking, jobs and fatigue management.

EWD + GPS

Back Up Hours With Movement Data

A connected record can include

Work and rest times

Trip start and end

Rest stop locations

Distance travelled

EWD + dispatch

Plan Jobs Around Hours Left

Scheduling can include

Hours available per driver

Jobs assigned

Planned vs actual times

Drivers near limits

EWD + fatigue management

Manage Fatigue Beyond the Diary

Fatigue records can include

Fit-to-drive checks

Fatigue alerts

Breach follow-up

Driver notes

EWD + dashcams

Add Context to Fatigue Events

A connected safety record can include

Fatigue or distraction alerts

Dashcam footage

Hours worked

Location

Electronic Work Diary vs Paper Logbook

Both meet the requirement. Only one does the maths, warns before a breach and sends records to the office.

GPS tracking and fleet management software

Paper Written Work Diary

The traditional way to record work and rest.

Handwritten entries

Manual time counting

Breaches found after the fact

Pages collected by hand

Read the comparison

MV Driver EWD

The NHVR-approved digital alternative.

Work and rest in a few taps

Automatic totals

Warnings before a breach

Records in the office straight away

Searchable history for audits

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Used in Real Transport Operations Every Day

Real operators, real problems, and what changed once everything sat in one system.

Brandon Manion Coaches
Problem

Maintenance across the bus fleet was difficult to track, with information spread across driver checks and maintenance records.

Result

Drivers complete daily inspections, record odometer readings and report faults directly in Manage Vehicle. The maintenance team has clear, up-to-date visibility of what needs attention. Better maintenance visibility. Fewer missed issues. A fleet that stays on top of its maintenance.

G & V Logistics
Problem

Limited visibility of where loads are while in transit, and difficulty quickly accessing evidence when an incident occurs.

Result

With telematics, G & V Logistics can see where their loads are in real time and share location details with clients immediately. In the event of an incident, they can quickly access and share relevant footage with insurers or other parties.

Alpine Civil Earthmoving
Problem

Limited visibility of how equipment is being used on site, making it difficult to track operating hours and actual equipment utilisation.

Result

Telematics gives Alpine Civil clear visibility of where equipment is and how long it has been operating on site. This helps them monitor utilisation, track equipment activity and better understand how their machines are being used. Better equipment visibility. Better utilisation tracking. More control over site operations.

Veera Transport
Problem

Jobs, PODs and invoicing were previously managed in batches, with the team waiting until the end of the week to collect everything and process invoices.

Result

Jobs are now allocated, driver approval is captured, PODs are recorded, and invoices are sent to the client within 15 minutes of job completion. Faster invoicing. Faster payments. Better cash flow.

Electronic Work Diary FAQs

Ready to Run Like the Best?

Get a 30-minute walkthrough of ManageVehicle set up around your fleet. We'll show you how tracking, EWD, maintenance and risk management work together, and answer your HVNL questions on the spot.

  • Walkthrough based on your fleet size and setup
  • Your HVNL and EWD questions answered live
  • Local Australian support team

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Tell us a bit about your fleet and we'll be in touch within one business day.