Compliance Reporting

Fleet Compliance Reporting Without the Paper Chase

Licences, rego, inspections, fatigue records and policies, all in one place and ready when an auditor calls. ManageVehicle's fleet compliance reporting keeps documents current and turns your fleet data into reports you can hand over.

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NHVR approved EWD

ISO 9001 certified

Serving Australian fleets since 2021

The headaches we hear about most.

What changes when compliance stops living in folders and inboxes.

BEFORE MANAGE VEHICLE

Manual, fragmented and reactive

Group (2)

Expired licences found at a roadside check

phone-call

Rego and insurance papers spread across emails

Spoiled stock and nobody can say when it happened

A week of panic before every audit

question

Nobody sure which policy version is current

system

Compliance data in five different systems

AFTER MANAGE VEHICLE

Connected, live and proactive

reminder

Expiry reminders before a document lapses

trail

Every vehicle and driver document in one place

minutes

Reports pulled together in minutes

speeding

Policies stored with version and review dates

Fatigue, maintenance and tracking records side by side

What Is Fleet Compliance Reporting?

Fleet compliance reporting means keeping the documents and records that prove your vehicles, drivers and processes meet the rules, and turning them into reports for audits, customers and regulators.

Documents

Licences, rego, insurance and policies.

Fleet Records

EWD, maintenance, incidents and tracking.

ManageVehicle

Stores it all and watches expiry dates.

Reports

Audit-ready reports when you need them.

Product experience

From an uploaded document to an audit-ready report

Every compliance document in one place

One place to look, every time.

Upload licences, rego papers, insurance certificates, accreditation documents and policies. Store them against the right driver, vehicle or the business.

What your team can do:

Driver and vehicle documents

Business policies and procedures

Search by name or type

Stop Asking "Where's That Certificate?"

The compliance questions that usually mean digging through inboxes, answered on one screen.

Whose licence expires this month?

Check the expiring list.

Is Truck 15's rego current?

Open the vehicle's documents.

Has the new driver done the induction?

Check their driver profile.

Can we send the auditor last quarter's records?

Export the audit pack.

Which policy is the latest?

See the version and review date.

Records that keep you ready for the NHVR and your auditors

Under the amended HVNL and Chain of Responsibility, you need to show your safety systems are in place and working. Our guide to NHVR fleet reporting covers the reports every compliant operator needs.

Current documents, always

Expiry reminders stop documents lapsing unnoticed.

Records from real data

Reports built from EWD, maintenance and tracking records.

Works next to your EWD

MV Driver, our NHVR-approved EWD, adds work and rest records to your reports.

Connected compliance & fleet operations

Compliance reporting works best when the records come straight from the rest of your fleet operation.

Compliance + EWD

Add Work and Rest Records to Reports

Fatigue records can include

Work and rest by driver

Breaches

Fit-to-drive checks

Follow-up actions

Compliance + maintenance

Prove Vehicles Were Looked After

Maintenance records can include

Pre-start checks

Defects and repairs

Service history

Inspection results

Compliance + incidents

Keep Incident Records Audit-Ready

Incident records can include

Incident reports

Photos

Location and time

Corrective actions

Compliance + tracking

Back Up Records With Location Data

GPS tracking reports can include

Trip history

Speed events

Geofence records

Stop times

Spreadsheets and folders vs Compliance software

Spreadsheets store information. Compliance software keeps it current and ready to report.

GPS tracking and fleet management software

Spreadsheets and folders

The way most fleets start.

Manual expiry tracking

Documents in different places

Reports built by hand

Easy to miss things

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ManageVehicle Compliance Reporting

Documents and data that stay current.

All documents in one place

Automatic expiry reminders

Driver and vehicle compliance status

Reports from real fleet data

Audit packs in minutes

Explore All Solution

Used in Real Transport Operations Every Day

Real operators, real problems, and what changed once everything sat in one system.

Brandon Manion Coaches
Problem

Maintenance across the bus fleet was difficult to track, with information spread across driver checks and maintenance records.

Result

Drivers complete daily inspections, record odometer readings and report faults directly in Manage Vehicle. The maintenance team has clear, up-to-date visibility of what needs attention. Better maintenance visibility. Fewer missed issues. A fleet that stays on top of its maintenance.

G & V Logistics
Problem

Limited visibility of where loads are while in transit, and difficulty quickly accessing evidence when an incident occurs.

Result

With telematics, G & V Logistics can see where their loads are in real time and share location details with clients immediately. In the event of an incident, they can quickly access and share relevant footage with insurers or other parties.

Alpine Civil Earthmoving
Problem

Limited visibility of how equipment is being used on site, making it difficult to track operating hours and actual equipment utilisation.

Result

Telematics gives Alpine Civil clear visibility of where equipment is and how long it has been operating on site. This helps them monitor utilisation, track equipment activity and better understand how their machines are being used. Better equipment visibility. Better utilisation tracking. More control over site operations.

Veera Transport
Problem

Jobs, PODs and invoicing were previously managed in batches, with the team waiting until the end of the week to collect everything and process invoices.

Result

Jobs are now allocated, driver approval is captured, PODs are recorded, and invoices are sent to the client within 15 minutes of job completion. Faster invoicing. Faster payments. Better cash flow.

Fleet Compliance Reporting FAQs

Ready to Run Like the Best?

Get a 30-minute walkthrough of ManageVehicle set up around your fleet. We'll show you how tracking, EWD, maintenance and risk management work together, and answer your HVNL questions on the spot.

  • Walkthrough based on your fleet size and setup
  • Your HVNL and EWD questions answered live
  • Local Australian support team

See ManageVehicle in action

Tell us a bit about your fleet and we'll be in touch within one business day.