Do you know what challenges faced by fleet managers? The fleet manager is like a captain, where efficiency is critical. However, most operators are stuck on tasks that consume most of their time and cause less productivity for the company.
Fleet managers face many challenges. A recent survey of over two thousand companies found that SMEs are utterly disappointed because they are getting many errors, delays in tasks, and less productivity.
Secondly, fleet managers need digital help to take care of all tasks that are pretty hard to be done manually.
When we did the survey, see what we got:
- 40% of respondents believed that filling out the report on working hours takes too long.
- Fuel and vehicle management was an area of concern for some of them.
- 55% believe that their vehicle costs exceed the requirement.
Here, see what challenges fleet managers face. We are sharing the challenges that fleet managers face in fleet management and also sharing solutions so that operators can overcome them through telematics and workflow automation.
Challenge 1: Time Wasting on Fleet Management Admin Tasks
When it comes to fleet management, admin tasks play an essential role. You must look into this subject if you spend most of your time in admin work. Look at the list of tasks that take the most time.
- Quoting and Invoicing
- Identifying and Dispatching
- Expense Management
- Keeping Customers Informed
The above list indicates a non-core business activity; all these tasks may take longer than the rest. Then how will fleet managers and their teams be able to focus their attention on the things that matter most?
Replace daunting tasks with innovative fleet management tasks & increase your productivity and spending on revenue-generating activities.
Manage Vehicle’s fleet management software provides fleet managers with job-by-job insights. This software will help managers deliver accurate time spent with clients and automated invoices, which can speed up billing.
Challenge 2: Fuel Costs -Challenges Faced by Fleet Managers
Fuel is a significant cost for any fuel company. In fact, according to a study by Manage Vehicles, fleet managers and businesses agree that their company’s vehicles cost more than the required amount.
Also, many companies are looking for the right solution.
How Do You Reduce Your Fuel Costs? Significant Challenges Faced by Fleet Managers!
As a fleet manager, you also have fuel management responsibilities, such as finding and implementing the proper method to save on fuel costs and consumption.
All you need to do is change what you track, i.e. identify fuel consumption trends to reduce usage in your entire fleet.
- Track fuel consumption
- Check instances of overuse of fuel
- Monitor driver behaviour and how it impacts fuel consumption
- Implement digitization through vehicle telematics to reduce fuel usage
Fleet managers can use fleet optimization applications to create efficient routes and find ‘continuous-move opportunities’ for their fleet, ensuring they are always productive.
Read More: Australia’s EV Transition: Key Wins and Challenges Ahead of 2025
Challenge 3: Fleet Maintenance Costs
Vehicle maintenance is essential to smoothen the runs of your fleet and save from avoiding unexpected repair expenses. Your vehicles should be operating in a good enough condition so that they are safe, reliable and can stay on the road longer.
How can Fleet Managers Ensure Regular Maintenance Routinely while Juggling All the Other Priorities?
Automate your maintenance schedule if you don’t track the maintenance and don’t know when your vehicles are due for maintenance. This supervision could be a higher cost than you anticipate.
However, keeping track all the time is quite complex, and you should use fleet management software. The digital solution will empower you to save time and money.
Fleet managers also depend on digital solutions that can track the service schedules for better control.
Challenge 4: Communication Barriers between Drivers
As a fleet manager, you may find communicating with your drivers extremely difficult, given that most of them are in the field and not onsite.
Other channels such as SMS, email, radio or phone have become impossible in all these cases and made it even worse.
Telematics can create a more dynamic, flexible workflow while giving the fleet manager and your team in the office a more transparent, more complete view of how your fleet is performing on the roads.
Challenge 5: Estimated Times of Arrival for Deliveries
In particular, inaccurate estimated arrival times for deliveries can negatively impact the business’s reputation.
Customers are no longer satisfied with rough estimations spanning a few days; instead, they want to know the exact time window on the day they will receive their goods.
Arrival for deliveries is critical for business survival, mainly when delivering within the estimated arrival time. Because of this, fleet managers find themselves spending up to 2 hours each day keeping customers informed of when to expect their deliveries.
Deliveries at an estimated arrival time are yet another challenge fleet managers face, i.e., time management.
Fleet Solution for Challenges Faced by Fleet Managers
Fleet managers can face more challenges! It’s time to get an innovative fleet solution where you don’t need to be at your desk to control your fleet. With Manage Vehicle Mobile, it’s all right there in the palm of your hand. It’s features:
- Real-time vehicle and asset tracking
- Two-way communication
- Trip management
- Dispatch new orders and jobs
- Notification and alerts
To know more, Call us at +61 (0) 444-555-933 & avail free quotation today!
