Fleet management is a lot of work. Despite the fact that you will have a lot of vehicles to monitor and maintain from time to time, you also have to deal with the various on-road violations that they may incur during their daily travels. That being said, there are a couple of ways for you to handle that matter more easily.
If it happens to be your first time in the fleet management industry and you want to manage your fleet’s violations, here are a couple of tips that may help you along the way.
1. Take Advantage of Transportation Software
Regarding managing your fleet’s violations, you need a software that will help you out with all the tasks. It can make record keeping easier and more convenient. You can also use it to monitor your fleet’s GPS whereabouts 24/7.
2. Find Out Who the Violators are
Once you have your fleet management software, you need to find out the violators in your fleet. For instance, you can look for the vehicles flagged up with those traffic incidents within the software itself. On the other hand, you can also check the vehicles that the DOT reported.
3. Take Note of the Violators’ History
Aside from checking the vehicles with many violations, you will also have to take note of the specific infractions that a vehicle has committed. Some of these vehicles tend to commit the same violations again; that is why you have to list down their violation history to predict whether they may do more of it in the foreseeable future.
In this way, you will identify the ones that remain habitual offenders.
4. Identify the Violators’ Risk
Once you have the violators’ history, you will have to identify their risk. You will be able to identify the risk they pose by checking the number of violations they have committed. The risk in question refers to their tendency to make a habit out of their violations.
5. Do a Little Digging
Once you have identified the violators’ risk, you have to get your hands dirty and do a little digging. You have to check the violators’ reasons for the violations. It would also help if you pinpointed their exact violations.
6. Establish a Proactive Policy
Once you have identified the violations, you will have to establish a proactive policy. This policy will help you in taking action on your fleet’s violators.
7. Determine the Actions that you need to Take
Now that you have established a proactive policy, you have to determine the actions that you need to take. You need to make sure that you know what steps you have to take to have the violations eliminated.
8. Execute the Actions that you have Planned Out
Now that you have determined the steps you have to take, the next thing you should do is to act on them. This will help you discipline your fleet and make sure that they comply with the DOT.
9. Observe the Results
To know if your actions were able to eliminate your fleet’s violations, you have to observe the results. This will help you check if your established policy was effective enough.
10. Take the Next Step
Now that you have observed the results, you need to take the next step. This one involves the revision of your proactive policy. You will have to make the necessary revisions to make it as efficient as possible.
It goes without saying that fleet management is a very challenging task. However, it can be made easier with the use of a good fleet management software. It will help you keep track of the whereabouts of your fleet and identify the violations they have committed. Besides that, it will also identify the violators’ risk and determine the actions you have to take.
It is up to you to decide if your fleet’s violations are a result of human error or negligence. Once you identify that, you will have to take the appropriate actions to discipline your personnel as much as possible.
If you are looking for a reliable software that features commercial vehicle compliance and management, look no further than our innovative systems here at Manage Vehicle. We have the best fleet management software for large and small fleets, allowing you to monitor fleet compliance, practice maintenance, reduce fuel costs, amongst other things. Get your quote now through our website and experience a more streamlined fleet management service!