fuel management

The Importance of Fuel Management in Fleet Management

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When you have a fleet to manage, there are numerous aspects you’ll have to account for to ensure everything is in good condition. Fuel management is one of the most critical ones to keep an eye on since it deals with the maintenance, monitor, and control over the consumption and storage of fuel. Proper fuel management ensures that you use your resources as efficiently as possible, allowing you to reduce costs and maximise your fleet utilisation.

Many things go into fuel management, such as fuel monitoring systems that accommodate the various needs of a particular transportation model. Here’s what you need to know about them:

The Different Monitoring Systems

You can use numerous fuel monitoring systems to manage your fuel and keep an eye on its levels, watching out for overconsumption or any potential problems indicated by fuel usage. Here are some of the monitoring systems:

1. Card-Based

Under this system, the driver has a ‘fuelling credit card’ and a ‘driver’ pin, which they use to add more fuel to their vehicle. It contributes to the generation of accurate reports, which keep track of how much fuel each driver consumes. You can also download and store fuel transaction data through these technologies.

2. On-Site

Fleet refuelling services or bulk fuel tanks go to the site for on-site fuel monitoring. It is then possible to track fuel as it is pumped into vehicles, allowing you to manage on-site storage levels while accounting for the requirements or shortage of fuel.

3. Mobile

In mobile fuel monitoring, a fleet of fuel tanks is used to supply fuel to the commercial fleets at their respective stations. They use Radio Frequency Identification or RFID technology to pinpoint certain vehicles while offering details of each transaction conducted.

4. Total Fuel

This type of monitoring system uses both card-based and on-site fuel monitoring systems, providing the best qualities of each system to improve fleet management. It is also helpful in reducing the likelihood of inaccurate data from occurring. 

Benefits of Fuel Management

Fuel management, especially when using fleet fuel management software, comes with many benefits that make running your fleet easier. Here are some of them:

1. Cost Tracking Per Mile

By using fleet fuel management software and fuel monitoring systems, you’ll receive a report that precisely calculates the kilometres the fleet travelled and the amount of fuel it consumed. The driver will then know the fleet’s mileage and configure performance levels accordingly.

2. Preventing Fuel Theft

Fuel theft occurs in various ways, such as reporting incorrect fuel consumption, odometer tampering, or improper maintenance. Fuel is arguably the most crucial factor to consider when strategising ways to earn more profit.

The good news is that you can immediately pinpoint where and when the fuel theft occurred with a fuel monitoring system. With access to such information, you can take precautions to prevent the theft from happening again.

3. Effortless Record-Keeping

Lastly, a fuel monitoring system also automatically records essential data. With access to such information, you can make more informed decisions about your fleet, monitor each vehicle’s performance, and look out for potential problems before they worsen.


Fuel management can help you maintain a well-working fleet, making it well worth the investment. By prioritising fuel management, you’ll ensure that each vehicle performs its best, helping you rake in more profits and run a successful business.

If you’re looking for fleet fuel management software, look no further than Manage Vehicle. We are a fleet management software and compliance system designed for large and small fleets to monitor fleet compliance and maintenance while reducing fuel costs. Contact us today for a quote!

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