When your fleet grows, some of your established processes may no longer be as effective as they were when you first started. This is why fleet managers must stay updated on new fleet strategies and business solutions.
A fleet audit would be the best option for determining which areas need to be addressed for improvement. The audit will inform you of the fleet company’s overall performance. It will provide you with an excellent opportunity to examine your company in a whole new light.
On the other hand, audits can be time-consuming for other fleet managers, not to mention the magnitude and breadth of the responsibilities involved. However, they are unaware that there are simple techniques to execute a fleet audit with maximum outputs.
With this purpose in mind, we’ve compiled a list of the key elements to consider when conducting a full fleet performance audit.
Make Sure Legal Documents Are Updated
Highway patrol groups prioritise safety, and legal documentation for automobiles serve as their primary foundation for a safe vehicle. Why? Transport documentation attests to the unit’s compliance with standards. In addition, before receiving these certificates, vehicles are subjected to examinations to ensure that all components are in good functioning order and pose no danger to anyone on the road.
As a fleet manager, you must constantly guarantee that all essential vehicle checks are conducted and documented.
Furthermore, drivers must have current driving certifications and licenses to operate the company’s vehicles. Other checks, such as drug/alcohol tests, tax forms, and performance evaluations, should be performed if possible.
Check Vehicle Data
While most people consider drivers the most crucial aspect of a trucking fleet, it is also critical to keep the information up to date about your vehicles. There can be no mode of transportation without cars.
Diving further, recording and maintaining vehicle data can help you assess the performance of vehicles and determine whether they are an asset or a problem. In a nutshell, is your truck profitable for the company?
As a result, ensuring that you have a system in place for recording and storing fleet vehicle data and evaluating past data is a good first step in any audit. Maintain a clear structure for storing and preserving documents such as inspections, work orders, timesheets, and other papers.
Consider Upgrading New Technology
Telematics devices can collect data from on-the-job vehicles, such as GPS tracking, route planning, driver behaviour, and odometer readings. While certain pieces of technology are required, several additional optional solutions can significantly simplify your job.
Most fleets use some form of fuel card to manage their fuel expenses, and while the government mandates these devices, you’ll want to ensure you’re getting the most out of them.
Auditing fleet operations for information, compliance, and records help with risk management and ensures that the fleet is operated efficiently and economically. Fleet managers are in charge of ensuring that fleets work smoothly.
While the fleet audit may appear tedious, they may be simplified, and employees managed with precision and care. Driver performance can be measured using a variety of parameters, including fuel efficiency, repair time, and speed. To show that you care, it’s best to research fleet management systems and communicate efficiently with your employees.
If you’re needing assistance with fleet performance audit, Manage Vehicle’s fleet management solutions can assist! We offer top-of-the-line vehicle management software in Australia that provides a comprehensive monitoring solution, allowing you to watch your fleet and your drivers in real-time. Contact us today!