Fleet Maintenance Software Built for the Workshop Floor
If you run a workshop, you already know the worst jobs are the ones you didn’t see coming. A truck rolls in on a tow line, the driver mentions the warning light has been on “for a week or so”, and suddenly your whole schedule is out the window.
ManageVehicle’s fleet maintenance software is built to stop that from happening. Service schedules, defect reports and repair history all live in one place, so your team can spot problems while they’re still small and plan the work instead of reacting to it.
The problem with how most workshops track maintenance
In a lot of fleets, maintenance information is scattered. Service due dates sit in a spreadsheet. Defects get reported on paper pre-start sheets, in a text to the yard manager, or not at all. Repair history lives in someone’s head or a filing cabinet.
That creates a few familiar headaches:
- Services get missed because nobody noticed the odometer passed the interval
- Drivers report a defect, but it never reaches the workshop
- You can’t tell if this is the third time the same part has failed on the same truck
- When an auditor asks for maintenance records, someone loses a day digging them out
None of this is because your team isn’t good at their jobs. It’s because the information isn’t where they need it.
How ManageVehicle helps your workshop
Service schedules that run themselves. Set service intervals by kilometres, engine hours or calendar date for each vehicle. The system tracks them and sends service and maintenance reminders before anything is due, so nothing slips through.
Defects go straight from the driver to you. When a driver flags an issue on their pre-start check, it shows up for the workshop right away, with the vehicle, the time and any photos attached. No more chasing paper or relying on someone to pass the message on.
Full repair history for every vehicle. Every service, part and repair is logged against the vehicle. When the same fault keeps coming back, you’ll see the pattern, and you can make a better call on whether to keep fixing it or replace it.
Fault and incident records in the same system. Faults and incidents are recorded alongside maintenance, so the workshop and the office are looking at the same picture.
Engine data that warns you early. With ECM tracking, you can pick up engine fault codes and running data before a small issue becomes a roadside breakdown.
What this looks like on a normal day
It’s Monday morning. Before the first truck leaves, your workshop lead opens the dashboard and sees two services due this week and one defect reported overnight: a driver noticed a slow air leak on a trailer. The leak gets booked in for the afternoon, the services get slotted around the day’s runs, and the dispatcher already knows which vehicles are off the road and when.
No phone calls, no surprises, and no truck stuck on the side of the highway.
Why it matters for compliance too
Under the Heavy Vehicle National Law, vehicle maintenance isn’t only a workshop concern. Keeping vehicles safe is part of every operator’s Chain of Responsibility duties, and maintenance records are one of the first things auditors look at. Having every service and repair logged with dates means your records are ready when someone asks, not something you rebuild after the fact.
For more on this, see our guide on preventative vs reactive fleet maintenance.
FAQ
Can we set different service intervals for different vehicles?
Yes. Each vehicle can have its own schedule based on kilometres, engine hours, dates, or a mix of all three.
Do drivers need training to report defects?
Very little. Drivers report defects as part of their pre-start check on the app, which takes a few minutes.
Can we see the maintenance history of a vehicle before we buy or sell it?
Yes, as long as the vehicle has been in ManageVehicle, its full service and repair history is available in one place.
Ready to get ahead of breakdowns?
See how ManageVehicle fits into your workshop. Book a demo and we’ll walk you through it using your own fleet setup.