Fuel Management

Fleet Fuel Management System That Shows Where the Money Goes

Fuel is one of the biggest costs in any fleet. ManageVehicle's fuel management system brings fill-ups, expenses and vehicle data together, so you can see cost per vehicle and spot waste early.

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See how it works

NHVR approved EWD

ISO 9001 certified

Serving Australian fleets since 2021

The headaches we hear about most.

What changes when fuel stops being one big number on the monthly bill.

BEFORE MANAGE VEHICLE

Manual, fragmented and reactive

location

Fuel receipts stuffed in the glovebox

One fuel bill and no idea which vehicle used what

Group (2)

Odd fill-ups nobody questions

speeding-fine

Running costs spread across five spreadsheets

Guessing which vehicles cost the most to run

AFTER MANAGE VEHICLE

Connected, live and proactive

minutes

Fill-ups and receipts logged from the driver app

speeding

Fuel and cost broken down per vehicle

trail

Unusual fill-ups flagged for a second look

Fuel, repairs, tolls and other expenses in one place

reminder

Cost per vehicle and per kilometre, side by side

What Is a Fuel Management System?

A fuel management system records fuel and running costs for each vehicle and compares them with distance and usage, so you can control spend and spot waste.

Fill-ups & Expenses

Logged by drivers or your office team.

Vehicle Data

Distance, engine hours and idle time.

ManageVehicle

Matches every cost to the right vehicle.

Reports & Flags

Cost per vehicle, trends and odd fill-ups.

Product Experience

From the bowser to the cost report

Log every fill-up where it happens

Clean fuel records without the paperwork.

Drivers record fuel in the driver app with litres, cost, odometer and a photo of the receipt, so your fuel tracking system fills itself in. No more chasing paper at the end of the week.

What your team can do:

Fill-ups logged from the phone

Receipt photos attached

Odometer captured with each fill

Stop Asking "Why Is the Fuel Bill So High?"

The questions accounts and fleet managers ask every month, answered without a spreadsheet.

Which truck used the most fuel?

Check fuel by vehicle.

Is that fill-up right?

Compare it with the distance travelled.

What did Ute 4 cost us this month?

Open its expense summary.

Is idling adding to the bill?

Review idle time by vehicle.

Where's the receipt for that fill?

See the photo on the entry.

Cost records your accountant will thank you for

Every fuel entry and expense is stored with the vehicle, driver, date and receipt. Month-end reconciliation gets quicker and questions get answered with records, not memories.

Receipts attached to every entry

No more missing paperwork at month end.

Costs by vehicle and category

See exactly where each dollar went.

Export-ready reports

Hand clean figures to accounts in a few clicks.

Connected fuel & fleet operations

Fuel data makes more sense next to how vehicles are driven, used and maintained.

Fuel + telematics

Match Fuel to Real Usage

Usage data can include

Distance travelled

Engine hours

Idle time

Fuel use from engine data

Fuel + driver behaviour

See How Driving Affects Fuel

Driver insights can include

Harsh acceleration

Speeding

Idle time

Driver reports

Fuel + maintenance

Keep Vehicles Running Efficiently

Maintenance records can include

Service history

Tyre and repair costs

Defects

Overdue services

Fuel + jobs

Know What Each Job Really Costs

A job record can include

Vehicle and driver

Distance

Time on job

Running costs

Fuel cards vs Fuel management software

A fuel card tells you what was bought. Fuel management software tells you whether it made sense.

GPS tracking and fleet management software

Fuel card statements

Fleet fuel cards show transactions and totals.

Date, site and amount

Litres purchased

Monthly statement

Little vehicle context

Book Your Free Demo

Fleet fuel management software

Adds the vehicle and driver behind every litre.

Fuel per vehicle and driver

Fuel vs distance travelled

Unusual fill-ups flagged

All running costs in one place

Cost per kilometre

Explore Fleet Management Software

Used in Real Transport Operations Every Day

Real operators, real problems, and what changed once everything sat in one system.

Brandon Manion Coaches
Problem

Maintenance across the bus fleet was difficult to track, with information spread across driver checks and maintenance records.

Result

Drivers complete daily inspections, record odometer readings and report faults directly in Manage Vehicle. The maintenance team has clear, up-to-date visibility of what needs attention. Better maintenance visibility. Fewer missed issues. A fleet that stays on top of its maintenance.

G & V Logistics
Problem

Limited visibility of where loads are while in transit, and difficulty quickly accessing evidence when an incident occurs.

Result

With telematics, G & V Logistics can see where their loads are in real time and share location details with clients immediately. In the event of an incident, they can quickly access and share relevant footage with insurers or other parties.

Alpine Civil Earthmoving
Problem

Limited visibility of how equipment is being used on site, making it difficult to track operating hours and actual equipment utilisation.

Result

Telematics gives Alpine Civil clear visibility of where equipment is and how long it has been operating on site. This helps them monitor utilisation, track equipment activity and better understand how their machines are being used. Better equipment visibility. Better utilisation tracking. More control over site operations.

Veera Transport
Problem

Jobs, PODs and invoicing were previously managed in batches, with the team waiting until the end of the week to collect everything and process invoices.

Result

Jobs are now allocated, driver approval is captured, PODs are recorded, and invoices are sent to the client within 15 minutes of job completion. Faster invoicing. Faster payments. Better cash flow.

Fuel Management System FAQs

Ready to Run Like the Best?

Get a 30-minute walkthrough of ManageVehicle set up around your fleet. We'll show you how tracking, EWD, maintenance and risk management work together, and answer your HVNL questions on the spot.

  • Walkthrough based on your fleet size and setup
  • Your HVNL and EWD questions answered live
  • Local Australian support team

See ManageVehicle in action

Tell us a bit about your fleet and we'll be in touch within one business day.